Fee Structure

Payment:

Payment must be received before any service is rendered.

Check or money orders should be made payable to Northeastern University. Cash and credit cards cannot be accepted. Please send payment to: Archives and Special Collections Department, 92 Snell Library, 360 Huntington Ave., Northeastern University, Boston, MA 02115.

Northeastern University offices may pay with an internal requisition form.

In determining the fee to be charged, the University Archivist will have final judgment regarding whether the material is to be used for University, not-for-profit, or for-profit purposes.

Reference Service:

To University departments and offices. Reference service will be provided free of charge within reasonable limits.

To individuals or organizations outside the University and to individuals affiliated with the University who are engaged in professional or personal research. Up to 30 minutes of reference service will be provided free of charge.

To alumni and others verifying course descriptions. Up to 30 minutes of reference service will be provided free of charge. A flat fee of $10 (payable in advance) will be charged for photocopying and mailing or faxing course descriptions.

Low Resolution Scanning:

The Archives offers low resolution scanning. All low resolution scanning will be done in accordance with the University Libraries' established rules and regulations. Patrons may scan material from the ready reference collection at no cost.

All material from archival or special collections must be copied by Department staff. Scans cost $.25 each for 1-100 copies and $.30 each for each scan over 100.

There are three delivery options:

  1. Email: The scans may be emailed in 15MB increments to the patron.
  2. Flash Drive or Other Storage Device: The scans may be saved to flash drives or storage devices supplied by the patron.
  3. Mail: Scans may be burned to a CD and mailed to the patron for an additional fee of $4.00. The minimum total fee is $5.00 per order.

Printouts from microfilm cost $.15 each.

High Resolution Scanning:

Self-service scanning is not permitted for archival or manuscript collections. The Archives staff can provide high resolution digital copies of pictorial and printed material no larger than 35 x 24 inches. Scanned images can be up to 600 dpi for certain dimensions, in black and white or color, and in the image format of your choice (jpeg, tiff etc). Images can be burned onto CD for no extra charge.

University rate: $5.00 each for 1-10 scans and $3.00 each for each scan over 10.

Public rate: $20.00 per scan.

Photography:

Individuals must seek approval from the University Archivist before photographing any material. The photographs are solely for the personal use of the individual requesting them. The Archives charges patrons $0.15 for every image they take.

Videotape/audiotape reproduction*:

University rates:

VHS or S-VHS to VHS $15.00 VHS or S-VHS or DVD to DVD $20.00
16mm film or U-Matic to VHS $25.00 16mm film or U-Matic to DVD $30.00
All video formats to Quicktime $25.00 Mini DV, 8mm video, High 8, and DVCam to DVD $25.00
LP, Cassette, and CD to MP3 $25.00 CD to Audiocassette $20.00
Laserdisc to VHS $25.00 Laserdisc to DVD $25.00
Audiocassette to CD $20.00

Public rates:

VHS or S-VHS to VHS $30.00 VHS or S-VHS or DVD to DVD $40.00
16mm film or U-Matic to VHS $50.00 16mm film or U-Matic to DVD $60.00
All video formats to Quicktime $50.00 Mini DV, 8mm video, High 8, and DVCam to DVD $50.00
LP, Cassette, and CD to MP3 $50.00 CD to Audiocassette $40.00
Laserdisc to VHS $50.00 Laserdisc to DVD $50.00
Audiocassette to CD $40.00

*NU Libraries reserves the right to reassess and negotiate fees based on condition of original and complexities of reproduction requirements. A final fee will be agreed upon by both parties before reproduction commences.

Licensing Fees:

Permission to Publish contracts grant permission for one time, non-exclusive use of the material. Any different or subsequent use must be applied for in writing. Materials used for exhibition, publication, or broadcast must be credited to Northeastern University Libraries, Archives and Special Collections Department. A $50.00 per still image or a $25.00 per second moving image use fee is charged for each commercial or for-profit use of photographic, audio-visual or any other graphic materials or images from the Northeastern University Libraries, Archives and Special Collections Department, including all of its associated divisions.